Executive, 23 November 2020 to 28 March 2021 Plan Document 23/11/2020

FORWARD PLAN

23 November 2020 - 28 March 2021

Produced By:

Democratic Services

City of York Council

West Offices

York

YO1 9GA

Tel No. 01904 551031

EXECUTIVE FORWARD PLAN

What is the Executive Forward Plan?

The Executive Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period. The Plan is updated weekly, every Monday and is available to view on-line at www.york.gov.uk

What is a non-key decision?

For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:

· the Executive can collectively take as set out in Part 3 of the council’s constitution

· which any Executive Member can take individually in line with the Council’s Scheme of Delegation

What is a key decision?

A key decision is defined as a decision which is likely:

· to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:

▫ make a saving of more than 10% of the budget for a particular area - or be more than £500,000

▫ require spending that is more than 10% of the budget for a particular area - or be more than £500,00

· to be significant in terms of its effects on communities

Such ‘key decisions’ can only be taken by the Executive, unless they have been specifically delegated to an Executive Member or Officer, or unless the Leader or Chief Executive is exercising their urgency powers.

What information does the Forward Plan contain?

In relation to each issue entered on the Forward Plan, there are details of:

· the date on which or time period within which the decision will be taken;

· the wards affected;

· how to make representations on the issue in hand; and

· what the consultation will be taking place, where applicable.

If I have a query about an entry on the Forward Plan, who do I contact ?

Wherever possible, full contact details are listed in the individual entries in the Forward Plan. If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551031

EXECUTIVE FORWARD PLAN

ALPHABETICAL LIST OF ENTRIES

ITEM	PAGE NO
Admissions Arrangements for the 2022/23 School Year	56
Amendment to Council Tax Support Scheme	33
City of York Council – Apprenticeship Levy Transfer Strategy	9
Consideration of consultation results from Farrar Street following a petition being received requesting Residents’ Priority Parking	29
Consideration of Objections in respect of No Waiting on the Verge Regulation order on Intake Lane, Dunnington	52
Council Housing Retrofit	36
CYC Renewal and Recovery Strategy update	24
CYC Renewal and Recovery Strategy update	39
Draft Vehicle Crossings Policy	50
Haxby Road, New Earswick – Triple Cushion Replacement Trial	48
Infrastructure Funding Statement	10
Make It York - Impact of Covid-19	34
NSLC Commercial proposals	63
Organisational Development (OD) Plan	65
Progress towards determining all outstanding DMMO applications	51
Project Executive Fee Level	62
Q2 20-21 Capital Programme Monitor	14
Q2 20-21 Finance and Performance Monitor	13
Q3 20-21 Capital Programme Monitor	60
Q3 20-21 Finance and Performance Monitor	59
*Quarterly Economic Update	43
*Resident Parking Consultation for Broadway West and Westfield Drive	58
Response to petition calling for Safe Zones to protect services users and residents from harassment outside abortion clinics	42
Sector Roundtable Update – output and next steps	6
*Skills and Employment Update	44
Smokefree Play Park Scheme	32
Street Works – Changing from noticing to a permitting scheme	55
Taxi Licensing Policy – new vehicle standards	20
The future of the extended city centre footstreets	22
The York Business Improvement District renewal ballot	53
Treasury Management and Prudential Indicators Mid Year Review	16
TSAR Traffic Signal Refurbishment - Clifton Moorgate / Hurricane Way YK2239	27
*Update on E-scooter Trials	47
Update on the Asset Management Strategy 2017-2022	18
Update on the Council’s preparations for the UK’s exit from the European Union	38
Welcome to Yorkshire	15
Wenlock Childrens Home Contract Variation and Extension with Hexagon Care Services	25
*Winter Grants Scheme	30
*York 5 Year Flood Plan Update	46
*York 5 Year Flood Plan Update	61
York Climate Commission	40
York Community Woodland delivery Pathway	41
York Railway Station Gateway – Project Delivery	11
York’s approach to Inward Investment	8

<PI1>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		24/11/20
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Sector Roundtable Update – output and next steps
Description:			Purpose of Report: To update the Executive Member on the Council’s sector roundtables initiative which has been established in partnership with key business support agencies in York. The aim of the initiative has been to understand the changing needs of businesses in response to Covid-19, to develop appropriate provision, and lobby for resources. Three rounds of sector roundtable meetings have taken place between May and September 2020. The report will outline the key issues that have emerged over the course of these meetings, and how the Council and its partners have responded to business feedback to in order to support local businesses. The report will also outline future sector roundtable activity and the governance arrangement for these groups moving forwards. The Executive Member will be asked to note the contents of the report on the Council’s sector roundtable initiative; Agree to continued business engagement though the sector roundtable approach.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Simon Brereton, Head of Economic Growth simon.brereton@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			Please contact the report author for further details.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							December 2020

</PI1>

<PI2>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		24/11/20
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			York’s approach to Inward Investment
Description:			Purpose of Report: To update the Executive Member on the city’s proposed approach to attracting inward investment to York in response to the macroeconomic trends being witnessed following Covid-19. The Executive Member will be asked to note the contents of the report and approve the Council’s approach to inward investment; To approve the creation of a York prospectus that outlines the city’s inward investment offer and sector-specific propositions.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Simon Brereton, Head of Economic Growth simon.brereton@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			Please contact the report author for further details.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							December 2020

</PI2>

<PI3>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		24/11/20
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			City of York Council – Apprenticeship Levy Transfer Strategy
Description:			Purpose of Report: To recommend that the council commits to transfer any of its unspent annual apprenticeship levy funds, up to a maximum of 20%, to local employers to support the city’s economic recovery. This will ensure that York benefits from a reinvestment of any unused council apprenticeship levy funding to support local priorities rather than any unused levy funding being lost to the city. It also suggests the framework through which local employers (micro, SMEs and VCSE) can apply to receive a transfer of the council’s unspent levy funds to support new apprenticeship starts within their organisation. The Executive Member will be asked to consider and approve the strategy.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Children, Education and Communities, Corporate Director of Economy and Place
Contact Details:			Alison Edeson alison.edeson@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			Please contact the report author for further details.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							November 2020

</PI3>

<PI4>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		24/11/20
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Infrastructure Funding Statement
Description:			Purpose of Report: The purpose of report is to explain the Infrastructure Funding Statement (IFS) which is required as part of the Community Infrastructure Levy (Amendment) (England) (No.2) Regulations 2019. An IFS, amongst other things is intended to act as a statement of the monetary or non-monetary contributions received by a Local Planning Authority. Any receiving authority is required to publish an annual Infrastructure Funding Statement (IFS) no later than the 31st December 2020. The Executive Member will be asked to note the contents of the report.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Mark Baldry, Becky Eades, Head of Development Services mark.baldry@york.gov.uk, becky.eades@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			All relevant members and officers will be consulted.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						December 2020

</PI4>

<PI5>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		26/11/20
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			York Railway Station Gateway – Project Delivery
Description:			Purpose of Report: This report is brought to inform the Executive about progress on delivery of the York Railway Station Gateway (formerly Station Front) Scheme. The report will provide an update on the current funding streams from West Yorkshire Transport Fund and The Transforming Cities Fund and will explain the current work in progress on delivery and procurement strategies and propose a first delivery phase for consideration. The Executive will be asked to consider the delivery of a first phase of works funded by the West Yorkshire Transport Fund that comprises acquisition of land at George Stephenson House and from Network Rail, the demolition of Queen Street Bridge and the reconstruction of the Inner Ring Road at ground level and an upgraded bus interchange and elements of new public realm.
Wards Affected:			Holgate Ward; Micklegate Ward
Report Writer:			Brendan Murphy			Deadline for Report:			16/11/20
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Brendan Murphy, Senior Transport Project Manager brendan.murphy@york.gov.uk
Implications
Level of Risk:							Reason Key:	A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates. The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less. Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.
Making Representations:					Please contact the report author for further information.
Process:			A consultation process was undertaken in July/August 2018. The relevant ward members, bus operators, stakeholders, York residents.
Consultees:
Background Documents:				York Railway Station Gateway – Project Delivery
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI5>

<PI6>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		26/11/20
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Q2 20-21 Finance and Performance Monitor
Description:			Purpose of Report: To provide overview of the council's overall finance and performance position at the end of Q2 20-21. The Executive will be asked to note and approve.
Wards Affected:			All Wards
Report Writer:			Ian Cunningham, Debbie Mitchell		Deadline for Report:		16/11/20
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Corporate Director of Customer and Corporate Services
Contact Details:			Ian Cunningham, Debbie Mitchell ian.cunningham@york.gov.uk, debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Q2 20-21 Finance and Performance Monitor
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI6>

<PI7>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		26/11/20
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Q2 20-21 Capital Programme Monitor
Description:			Purpose of Report: To provide overview of the council's overall capital programme position at the end of Q2 20-21. The Executive will be asked to note and approve.
Wards Affected:			All Wards
Report Writer:			Emma Audrain, Debbie Mitchell		Deadline for Report:		16/11/20
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Corporate Director of Customer and Corporate Services
Contact Details:			Emma Audrain, Accountant - Customer & Business Support Services, Debbie Mitchell emma.audrain@york.gov.uk, debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Q2 20-21 Capital Programme Monitor
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI7>

<PI8>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		26/11/20
Item Type:		Executive Decision - a 'Key Issue' - decision with significant effects on communities
Title of Report:			Welcome to Yorkshire
Description:			Purpose of Report: To review the future relationship with Welcome to Yorkshire and consider a request for funding to support the delivery of the Welcome to Yorkshire short-term business plan which will strengthen Partnership working between Welcome to Yorkshire, Make it York and CYC ensuring that Welcome to Yorkshire actively participate in the development of a York Tourism Strategy and support our autumn Tourism recovery plan. the Executive will be asked to consider the request for funding to support the delivery of the Welcome to Yorkshire short-term business plan.
Wards Affected:			All Wards
Report Writer:			Simon Brereton		Deadline for Report:			12/11/20
Lead Member:			Executive Member for Culture, Leisure and Communities
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Simon Brereton, Head of Economic Growth, Tracey Carter, Assistant Director-Regeneration and Asset Management, Claire Foale, Head of Communications simon.brereton@york.gov.uk, tracey.carter@york.gov.uk, claire.foale@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:	It is significant in terms of its effect on communities
Making Representations:
Process:			All relevant stakeholders, members and officers will be consulted.
Consultees:
Background Documents:				Welcome to Yorkshire
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI8>

<PI9>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		26/11/20
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Treasury Management and Prudential Indicators Mid Year Review
Description:			Purpose of Report: To provide members with an update on the treasury management position. The Executive will be asked to note the issues and approve any adjustments as required to the prudential indicators or strategy.
Wards Affected:			All Wards
Report Writer:			Debbie Mitchell		Deadline for Report:				16/11/20
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Corporate Director of Customer and Corporate Services
Contact Details:			Debbie Mitchell debbie.mitchell@york.gov.uk
Implications
Level of Risk:						Reason Key:		A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates. The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less. Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.
Making Representations:
Process:
Consultees:
Background Documents:				Treasury Management and Prudential Indicators Mid Year Review
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							November 2020

</PI9>

<PI10>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		26/11/20
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Update on the Asset Management Strategy 2017-2022
Description:			Purpose of Report to set out the progress against the delivery of the Asset Management Strategy for the Council for the period 2017-2022. The report will set out work undertaken over the last 3 years to deliver the strategy. The report will review the strategic objectives set out in the strategy to reflect the impact of COVID 19 and the developing agenda around sustainability. The report will also set out the process for considering future use of council assets and a series of business cases and proposals for lease disposal and acquisition to deliver further strategic benefits to the City Council. The Executive will be asked to review the objectives in the Strategy and consider business cases for lease disposal or acquisition of assets.
Wards Affected:			All Wards
Report Writer:			Tracey Carter		Deadline for Report:				16/11/20
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Tracey Carter, Assistant Director-Regeneration and Asset Management tracey.carter@york.gov.uk
Implications
Level of Risk:						Reason Key:		A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates. The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less. Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.
Making Representations:
Process:			All relevant members and officers.
Consultees:
Background Documents:				Update on the Asset Management Strategy 2017-2022
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							23/11/20

</PI10>

<PI11>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		26/11/20
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Taxi Licensing Policy – new vehicle standards
Description:			Purpose of the Report: to seek approval for a change in the taxi licensing policy to introduce new environmental standards and age limits for taxis as well as increasing the number of wheelchair accessible hackney carriage vehicles. The Executive will be asked to amend the Taxi Licensing Policy and conditions with regards to the type of hackney carriage and private hire vehicles that will be licensed by the Council in the future. To ensure a more environmentally friendly and modern hackney carriage and private hire fleet in the city and continuing desire to improve air quality. As well as increasing the number of wheelchair accessible hackney carriage vehicles. This item has now been withdrawn as the unmet demand test is now beyond its three years and therefore needs updating. The Licensing Cttee has agreed that this should take place. Until this test is updated, it would not be prudent to issue a license at this time.
Wards Affected:			All Wards
Report Writer:			Matthew Boxall			Deadline for Report:			16/11/20
Lead Member:			Executive Member for Economy and Strategic Planning, Executive Member for Environment and Climate Change, Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Matthew Boxall matthew.boxall@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required				Reason Key:
Making Representations:					Over 200 responses from the public and taxi trade.
Process:			The report describes consultation with the public and taxi trade which triggered the report. All relevant officers and members
Consultees:
Background Documents:				Taxi Licensing Policy – new vehicle standards
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:								December 2020

</PI11>

<PI12>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		26/11/20
Item Type:		Executive Decision - a 'Key Issue' - decision with significant effects on communities
Title of Report:			The future of the extended city centre footstreets
Description:			Purpose of Report: To set out the future options for the city centre footstreets that have been extended as part of the Covid-19 Economic Recovery Transport and Place Strategy. The Executive will be asked to decide whether the temporary footstreet extensions need to continue beyond the initial 6 month period, and to consider if any of the footstreet areas should be considered for retention on a permanent basis. Consider and respond to the results of engagement with stakeholders most affected by the extension, including an open brief prepared to reflect the impact on accessibility of the city centre.
Wards Affected:			All Wards
Report Writer:			Andy Kerr		Deadline for Report:				12/11/20
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Tony Clarke, Andy Kerr tony.clarke@york.gov.uk, andy.kerr@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:		It is significant in terms of its effect on communities
Making Representations:
Process:			The options outlined in the report will be based on the outcomes of the Our Big Conversation exercise, ward members, stakeholder feedback, and the current targeted engagement with those who have been affected by the extension of the footstreets. Consultees: Respondents to Our Big Conversation, ward members, Mt City Centre Steering Group, and those who have been involved in the open footstreets engagement process.
Consultees:
Background Documents:				The future of the extended city centre footstreets
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							December 2020

</PI12>

<PI13>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		26/11/20
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			CYC Renewal and Recovery Strategy update
Description:			Purpose of Report: To provide an update on activities in response to the Covid-19 and the work to support recovery and renewal. This follows previous Executive decisions to approve the Recovery and Renewal Plan, which frames the Council's recovery activities for the year. The Executive is asked to note the report.
Wards Affected:			All Wards
Report Writer:			Will Boardman		Deadline for Report:			16/11/20
Lead Member:			Executive Leader (incorporating Policy, Strategy and Partnerships)
Lead Director:			Deputy Chief Executive
Contact Details:			Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager will.boardman@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				CYC Renewal and Recovery Strategy update
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							December 2020

</PI13>

<PI14>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		26/11/20
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Wenlock Childrens Home Contract Variation and Extension with Hexagon Care Services
Description:			Purpose of Report: To request the extension and variation of the contract with Hexagon Care, (valued at 650k) in order to change its purpose to deliver services to fewer, older young people with more complex needs and to create the conditions and provisions for the future needs of our looked after children. This is to support placement sufficiency and gain better value for money. A waiver is therefore sought to provide these specialist services. The Executive are asked to review and approve the request. It has not been possible to give 28 clear days’ notice of the intention to make the Key Decision. This is due to the impact of Covid 19 on property availability and the response from the local community to properties being used in their areas for children’s homes. Close monitoring of the property market has been essential at this time and it now proves timely to seek to extend the existing contract with Hexagon Care Services who deliver a children’s home on our behalf, for a further 12 months (with the option of a further 12 months depending on the long term impact of Covid and property availability in the City).
Wards Affected:			All Wards
Report Writer:			Amanda Hatton		Deadline for Report:				16/11/20
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children, Education and Communities
Contact Details:			Sophie Wales, Assistant Director, Children's Social Care, City of York Council sophie.wales@york.gov.uk
Implications
Level of Risk:						Reason Key:		A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates. The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less. Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.
Making Representations:
Process:			Internal discussion with senior leaders and the current Provider Consultees: Amanda Hatton Sophie Wales Simon Fisher Mark Woolford
Consultees:
Background Documents:				Wenlock Childrens Home Contract Variation and Extension with Hexagon Care Services Reg 10. 26 November 2020. Wenlock Childrens Home Contract Variation and Extension with Hexagon Care Services
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							21/12/20

</PI14>

<PI15>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		01/12/20
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			TSAR Traffic Signal Refurbishment - Clifton Moorgate / Hurricane Way YK2239
Description:			Purpose of Report: to seek approval of the proposed refurbishment of the Traffic Signal Controls at the junction of Clifton Moorgate and Hurricane Way. The Executive Member is asked to approve option 1.
Wards Affected:			Rawcliffe and Clifton Without; Rural West York Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			James Williams, Transport Systems Project Manager
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			A consultation is being carried out to offer key user groups and ward councillors an opportunity to have their say on the proposed structure. Consultees: Age UK York First Group Yorkshire Ambulance Service York Archaeological Trust Connexions Buses Transdev York Civic Trust York Blind and Partially Sighted Society Arriva Yorkshire Harrogate Coach Visit York Reliance Buses Stephensons of Easingwold Cycling UK Glen Coaches York Cycle Campaign North Yorkshire Police York Pullman Buses Traffic Link Road Haulage Association North Yorkshire Fire Service East Yorkshire Buses TrafficMaster The Ghost Bus Tours Walk Cycle Life York Bike Belles York Hospital York People First York’s Walk Cycle Forum
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						December 2020

</PI15>

<PI16>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		01/12/20
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Consideration of consultation results from Farrar Street following a petition being received requesting Residents’ Priority Parking
Description:			Purpose of Report: To consider the results and responses received from a recent Residents Parking consultation and make a decision on the way forward from the options given. The Executive Member is asked to either grant approval for the proposed extended ResPark scheme to be formally advertised or take no further action dependent upon the results received.
Wards Affected:			Fishergate Ward
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Annemarie Howarth annemarie.howarth@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Consultees: Residents within the proposed extended area and ward councillor.
Process:			All relevant Consultation document pack and front letter hand delivered to all properties on Farrar Street. As well as relevant officers and members.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							December 2020

</PI16>

<PI17>

FORWARD PLAN ITEM
Meeting:	Executive Member for Finance and Performance
Meeting Date:		03/12/20
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Winter Grants Scheme
Description:			The government recently announced a package of extra targeted financial support for those in need over the winter period. The COVID Winter Grant Scheme will see new funding issued to councils to support those most in need across England with the cost of food, energy and water bills and other associated costs. The council has received a funding allocation of £416,729 which will last until the 31st March. The report will contain details of the recommended use of the funding and scheme to support its distribution to those who need it most. Details about the scheme can be found at: https://www.gov.uk/government/news/new-winter-package-to-provide-further-support-for-children-and-families Executive Member is asked to approve the uses for the funding and the scheme that will be adopted to distribute funding that meet the requirements set by government and local needs. The Council aims to give 28 days notice for non-key decisions as it does for key decisions however on this occasion that has not been possible. This is to ensure that grants are awarded to recipients at the earliest opportunity.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Chief Executive
Contact Details:			David Walker david.walker@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			This is a Central Government scheme and there was no consultation with City of York Council on its implementation. In terms of supporting the council’s residents there will be internal consultation in respect of vulnerable children and free school meals. Consultees: Chiildren, Education and Culture Teams and relevant Executive portfolio holders
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						21/12/20

</PI17>

<PI18>

FORWARD PLAN ITEM
Meeting:	Executive Member for Health and Adult Social Care
Meeting Date:		09/12/20
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Smokefree Play Park Scheme
Description:			Purpose of report: to present the proposal to introduce a Smokefree playpark scheme in York, and commence public consultation on this. This will be taken forward with the Tobacco Control Plan. As discussed at the HWBB. The Executive Member is asked to approve the proposal.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Health and Adult Social Care
Lead Director:			Corporate Director of Health, Housing and Adult Social Care
Contact Details:			Peter Roderick, Specialty Registrar peter.roderick@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						21/12/20

</PI18>

<PI19>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/12/20
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Amendment to Council Tax Support Scheme
Description:			Purpose of Report: The council had intended undertaking a full consultation process during 2020 to bring forward a new scheme for approval. The coronavirus pandemic meant this was postponed until 2021. However a minor change to the scheme that required minimum consultation (6 weeks) has gone ahead. The change is to stop the multiple bills been sent to customers in receipt of universal credit generated by minor fluctuations in their pay. This has led to confusion, and the change has also been requested by third sector organisations who represent many of the customers. Whilst a minor change the legislation requires full council approval. The Executive will be asked to approve the new scheme.
Wards Affected:			All Wards
Report Writer:			David Walker		Deadline for Report:			03/12/20
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Deputy Chief Executive
Contact Details:			David Walker david.walker@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			6 week process. Third sector organisations and customers.
Consultees:
Background Documents:				Amendment to Council Tax Support Scheme
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							December 2020

</PI19>

<PI20>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/12/20
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Make It York - Impact of Covid-19
Description:			Purpose of Report: To consider an approach from the Make It York Board seeking the Council’s financial support to mitigate the impact of covid-19 on its services. The Executive will be asked to consider the proposal for a series of actions to respond to Make It York’s Board request.
Wards Affected:			All Wards
Report Writer:			Charlie Croft			Deadline for Report:				03/12/20
Lead Member:			Executive Member for Culture, Leisure and Communities
Lead Director:			Corporate Director of Children, Education and Communities, Corporate Director of Economy and Place
Contact Details:			Charlie Croft, Assistant Director Communities and Equalities charlie.croft@york.gov.uk
Implications
Level of Risk:							Reason Key:		A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates. The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less. Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.
Making Representations:					Please contact the report author for further details.
Process:			All relevant members and officers will be consulted.
Consultees:
Background Documents:				Make It York - Impact of Covid-19
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:								22/12/20

</PI20>

<PI21>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/12/20
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Council Housing Retrofit
Description:			Purpose of Report: A capital budget has previously been approved to deliver energy retrofit works to council homes. This report will identify opportunities for utilising this funding to reduce the carbon emissions from our council housing stock whilst also helping to reduce fuel poverty. The Executive will be asked to approve recommendations related to the use of a capital budget to deliver council house energy retrofit works.
Wards Affected:			All Wards
Report Writer:			Michael Jones			Deadline for Report:				03/12/20
Lead Member:			Executive Member for Housing & Safer Neighbourhoods
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Michael Jones michael.jones@york.gov.uk
Implications
Level of Risk:							Reason Key:		A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates. The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less. Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.
Making Representations:					Please contact the report author for further details.
Process:			All internal officers, members and extenral partners.
Consultees:
Background Documents:				Council Housing Retrofit
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:								21/12/20

</PI21>

<PI22>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/12/20
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Update on the Council’s preparations for the UK’s exit from the European Union
Description:			Purpose of Report: To present an update on work undertaken by Officers ahead of the UK’s exit from the European Union. The Executive will be asked to: a. Note preparations that have taken place ahead of Brexit; b. Request Officers to continue to monitor Brexit and its potential impacts on the Council and city; and c. Request Officers to continue to work at a national, regional and local level to support the city’s preparations for Brexit
Wards Affected:			All Wards
Report Writer:			Will Boardman		Deadline for Report:			03/12/20
Lead Member:			Executive Leader (incorporating Policy, Strategy and Partnerships)
Lead Director:			Chief Executive
Contact Details:			Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager will.boardman@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Update on the Council’s preparations for the UK’s exit from the European Union
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							21/12/20

</PI22>

<PI23>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/12/20
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			CYC Renewal and Recovery Strategy update
Description:			Purpose of Report: To provide an update on activities in response to the Covid-19 and the work to support recovery and renewal. This follows previous Executive decisions to approve the Recovery and Renewal Plan, which frames the Council's recovery activities for the year. The Executive will be asked to note the report.
Wards Affected:			All Wards
Report Writer:			Will Boardman		Deadline for Report:			03/12/20
Lead Member:			Executive Leader (incorporating Policy, Strategy and Partnerships)
Lead Director:			Chief Executive
Contact Details:			Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager will.boardman@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				CYC Renewal and Recovery Strategy update
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							21/12/20

</PI23>

<PI24>

FORWARD PLAN ITEM
Meeting:	Executive Member for Environment and Climate Change
Meeting Date:		16/12/20
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			York Climate Commission
Description:			Purpose of Report: To recommend the establishment of the York Climate Commission. The Executive Member is asked to approve the recommendation.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Change
Lead Director:			Chief Executive
Contact Details:			Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager will.boardman@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Recommendation based on the report, ‘A Net Zero Carbon Roadmap for York’ produced by University of Leeds, with input from Place Based Climate Action Network (PCAN) and Williams Consulting. The Approach has been consulted with West Yorkshire Combined Authority and the York and North Yorkshire LEP.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						21/12/20

</PI24>

<PI25>

FORWARD PLAN ITEM
Meeting:	Executive Member for Environment and Climate Change
Meeting Date:		16/12/20
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			York Community Woodland delivery Pathway
Description:			Purpose of Report: To present details of the proposed woodland design and creation pathway and project management/planning arrangements to support it. The Executive Member is asked to agree to the proposed delivery pathway, associated activities, and project plan.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Change
Lead Director:			Chief Executive
Contact Details:			Paul McCabe paul.mccabe@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			The report has been drafted in consultation with partners within the White Rose Forest Partnership and the Community Forest Trust with detailed inputs from CYC comms, finance, legal, property and HR teams The report has been considered by CMT 11 Nov 2020
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						21/12/20

</PI25>

<PI26>

FORWARD PLAN ITEM
Meeting:	Executive Member for Housing & Safer Neighbourhoods
Meeting Date:		17/12/20
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Response to petition calling for Safe Zones to protect services users and residents from harassment outside abortion clinics
Description:			Purpose of Report: The report will acknowledge receipt of the petition and advise on an appropriate course of action. The Executive Member will be asked to consider and approve an appropriate course of action.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Housing & Safer Neighbourhoods
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Jane Mowat, Director jane.mowat@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			All internal officers, members and external partners will be consulted.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							21/12/20

</PI26>

<PI27>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		22/12/20
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Quarterly Economic Update
Description:			Purpose of the Report: To update the Executive Member on the performance of the York economy. The Executive Member will be asked to note the contents of the report.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Simon Brereton, Head of Economic Growth simon.brereton@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			Consultation with all relevant Officers/Members.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							25/01/21

</PI27>

<PI28>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		22/12/20
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Skills and Employment Update
Description:			Purpose of report: To update the Executive Member on the skills and employment support available to residents and businesses within York and how the council has worked with partners to: • align and, where possible, adapt existing public-funded provision • shape local implementation of new national initiatives • communicate support available to residents, young people and businesses • signpost York’s emerging and future skills needs to influence the development of York and & North Yorkshire LEP plans. In addition to updating on actions to respond to the immediate economic impact of Covid-19 on employment, the report will also provide an updated timeline for the development of a city skills strategy. It will focus on the progress made by the Skills and Employment Board’s Task & Finish Group to build an evidence base that will underpin the one-year plan and 10-year strategy. What will the report ask Members to do: The Executive Member will be asked to note the activity detailed in the skills and employment update report. The Executive Member will also be asked to support and approve the updated timeline for completion and sign off of the one-year plan.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Alison Edeson alison.edeson@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			All relevant officers and members will be consulted.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							25/01/21

</PI28>

<PI29>

FORWARD PLAN ITEM
Meeting:	Executive Member for Environment and Climate Change
Meeting Date:		06/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			York 5 Year Flood Plan Update
Description:			Purpose of the Report: City of York Council are working closely with the Environment Agency in the development of flood risk management schemes across the city, updates from both organisations will be brought to the Executive Member for further consideration and recommendation. What will the reports ask the Executive Member to do: Consider the updates detailed in the report and any supporting presentations, comment their content and recommended actions.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Change
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Steve Wragg, Flood Risk Manager Tel: 01904 553401 steve.wragg@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			Development of programme materials with Environment Agency via Regional Flood and Coastal Committee meetings and programme board of all flood alleviation schemes. Bi-annual meetings with Economy & Place Scrutiny.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							25/01/21

</PI29>

<PI30>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		12/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Update on E-scooter Trials
Description:			Purpose of the Report: To provide an update on the e-scooter trials since roll-out of a shared e-scooter rental scheme in mid-October 2020, and propose the introduction of shared e-bikes to this scheme. What will the reports ask the Executive Member to do: To consider a report on the progress of the scheme roll out and whether or nor e-bikes can be added to the provision from the end of the January 2021.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Dave Atkinson, Programme Manager dave.atkinson@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			The e-scooter trials have been enabled by the Department for Transport, who expanded the ability of council to undertake trials in response to COVID which has led to limited ability for consultation. Regular contact with key City stakeholders including the Hospital, police force and Universities, has ensured opportunities and challenges of the scheme have been discussed and resolved where necessary.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							25/01/21

</PI30>

<PI31>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		12/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Haxby Road, New Earswick – Triple Cushion Replacement Trial
Description:			Purpose of Report: To evaluate the trial of a new road layout which has been in place on Haxby Road, New Earswick for 9 months, and suggest if the layout should remain or if other options should be considered. The Executive Member will be asked to make a decision as to whether the trial road layout should be made permanent or another road layout considered. This item was originally scheduled to be considered at the 1 December 2020 Executive Member for Transport Decision Session but deferred due to additional work that is required to be undertaken prior to the report coming forward for consideration on the 12 January 2021.
Wards Affected:			Huntington and New Earswick Ward
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Louise Robinson louise.robinson@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			Email or letter to relevant parties requesting feedback on road layout trial. Consultees: Residents, Parish Council, relevant Councillors, Emergency Services, Bus companies, cycle groups, other relevant road user groups.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							25/01/21

</PI31>

<PI32>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		12/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Draft Vehicle Crossings Policy
Description:			Purpose of Report: to present the draft vehicle crossing policy which is proposed to be adopted by City of York Council to support the vehicle crossing application process. The Executive Member is asked to recommend that the draft policy be subject to public consultation. The draft policy would then become final if no objections are received at the end of the consultation period (3 months) or would be presented to the Executive member for decision if objections are received.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Helene Vergereau, Traffic and Highway Development Manager helene.vergereau@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			Internal consultation conducted. Public consultation to follow this decision if recommendation approved.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							25/01/21

</PI32>

<PI33>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		12/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Progress towards determining all outstanding DMMO applications
Description:			Purpose of Report: For the Executive Member to be informed of the progress made so far in determining all the outstanding DMMO applications in accordance with the Local Government Ombudsman’s findings. The Executive Member will be asked to note the content of the report.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Russell Varley, Definitive Map Officer, Transport Service-Rights of Way russell.varley@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			All relevant officers and members will be consulted.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/01/21

</PI33>

<PI34>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		12/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Consideration of Objections in respect of No Waiting on the Verge Regulation order on Intake Lane, Dunnington
Description:			Purpose of Report: To consider the objections received to a proposal for a No Waiting on the Verge Regulation order on Intake Lane, Dunnington. The Executive Member will be asked to consider the proposal together with representations received and decide the way forward.
Wards Affected:			Osbaldwick and Derwent Ward
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Sue Gill sue.gill@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact report author for further details.
Process:			All relevant officers and members.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							25/01/21

</PI34>

<PI35>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		14/01/21
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			The York Business Improvement District renewal ballot
Description:			Purpose of Report: To advise the Executive about the York Business Improvement District (BID) renewal ballot. This will allow local businesses within the BID area to vote on whether they wish the BID to continue as an organisation for a second five year term. *Please note this report, and the ballot renewal date, has been delayed for three months due to the COVID-19 pandemic. The Executive will be asked to: • Support the City Centre BID and its work, and its bid for a second term • Confirm that the Executive is satisfied that the York BID proposals are not in conflict with any existing Council Policy • Note the Baseline Service Agreements which provide a legal commitment by the Council to maintain provision of relevant services in the BID area • Approve arrangements proceed to allow the Council to operate the ballot and act as the collection agent for the levy • Note the stages and timescales required to secure a second BID term This item has been postponed until 14 January 2021 due to the York Bid Ballot date has been delayed and therefore the above report has been slipped in line with the revised timeline.
Wards Affected:			All Wards
Report Writer:			Penny Nicholson			Deadline for Report:		16/11/20
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Penny Nicholson penny.nicholson@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required				Reason Key:
Making Representations:					All levy payers within the BID geography with be consulted.
Process:			This process will be outlined in the report.
Consultees:
Background Documents:				The York Business Improvement District renewal ballot
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI35>

<PI36>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		14/01/21
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Street Works – Changing from noticing to a permitting scheme
Description:			Purpose of Report: The aim of this report is to seek approval from the Executive to conduct a public consultation on proposals to introduce a permit scheme to govern all utility and highway works activities within the authority’s highway network. Executive are asked to approve a public consultation exercise to seek feedback from statutory consultees and other stakeholders on the proposals to introduce a permit scheme to govern all utility and highway works activities in York. This decision has been postponed from the 15 December 2020 to allow for To allow further consideration of the consultation responses.
Wards Affected:			All Wards
Report Writer:			Helene Vergereau			Deadline for Report:			04/01/21
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Helene Vergereau, Traffic and Highway Development Manager helene.vergereau@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required				Reason Key:
Making Representations:					Please contact the report author for further details.
Process:			Please contact the report author for further details.
Consultees:
Background Documents:				Street Works – Changing from noticing to a permitting scheme
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:								25/01/21

</PI36>

<PI37>

FORWARD PLAN ITEM
Meeting:	Executive Member for Children, Young People and Education
Meeting Date:		19/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Admissions Arrangements for the 2022/23 School Year
Description:			Purpose of Report: to seek approval for the City of York Council co-ordinated schemes and admission policies for the 2022/23 school year. It also seeks approval of the proposed individual school published admission numbers (PANs) for the academic year beginning in September 2022. The report follows a period of consultation from 12th October 2020 to 29th November 2020. The original consultation date was amended from 7th October 2020 to 22nd November to 12th October 2020 to 29th November to include changes to some school catchment areas. the Executive Member is asked to approve the admission arrangements (admissions policies and published admission numbers) for all schools for whom the local authority is the admissions authority, for entry into school in September 2022.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children, Education and Communities
Contact Details:			Mark Ellis, Rachelle White, School Admissions Manager mark.ellis@york.gov.uk, rachelle.white@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Between 12/10/20 and 29/11/20. The statutory requirement is for a six week consultation. Consultees:Headteachers and governing bodies of all schools in the City of York area, admissions authorities other than CYC (Voluntary Aided and Academy schools), neighbouring admissions authorities, dioceses of Church of England and Roman Catholic churches. Also any parent/carers of children in the area who respond to consultation documents.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/01/21

</PI37>

<PI38>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		09/02/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Resident Parking Consultation for Broadway West and Westfield Drive
Description:			Purpose of the Report: To consider the results of a reconsultation with Residents of Broadway West and Westfield Drive about extending the adjacent R63 zone into their streets. What will the reports ask the Executive Member to do: To consider the results of the consultation and any comments received and decide the way forward from options given within the report.
Wards Affected:			Fishergate Ward
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Sue Gill sue.gill@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			Letters were delivered to Residents on both streets.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/02/21

</PI38>

<PI39>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		11/02/21
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Q3 20-21 Finance and Performance Monitor
Description:			Purpose of Report: To provide overview of the councils overall finance and performance position at the end of Q3 20-21. The Executive will be asked to note and approve.
Wards Affected:			All Wards
Report Writer:			Ian Cunningham, Debbie Mitchell		Deadline for Report:			01/02/21
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Corporate Director of Customer and Corporate Services
Contact Details:			Ian Cunningham, Debbie Mitchell ian.cunningham@york.gov.uk, debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Q3 20-21 Finance and Performance Monitor
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/02/21

</PI39>

<PI40>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		11/02/21
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Q3 20-21 Capital Programme Monitor
Description:			Purpose of Report: To provide overview of the councils overall capital programme position at the end of Q3 20-21. The Executive are asked to note and approve.
Wards Affected:			All Wards
Report Writer:			Emma Audrain, Debbie Mitchell		Deadline for Report:			01/02/21
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Corporate Director of Customer and Corporate Services
Contact Details:			Emma Audrain, Accountant - Customer & Business Support Services, Debbie Mitchell emma.audrain@york.gov.uk, debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Q3 20-21 Capital Programme Monitor
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/02/21

</PI40>

<PI41>

FORWARD PLAN ITEM
Meeting:	Executive Member for Environment and Climate Change
Meeting Date:		07/04/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			York 5 Year Flood Plan Update
Description:			Purpose of the Report: City of York Council are working closely with the Environment Agency in the development of flood risk management schemes across the city, updates from both organisations will be brought to the Executive Member for further consideration and recommendation. What will the reports ask the Executive Member to do: Consider the updates detailed in the report and any supporting presentations, comment their content and recommended actions.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Change
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Steve Wragg, Flood Risk Manager Tel: 01904 553401 steve.wragg@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author.
Process:			Development of programme materials with Environment Agency via Regional Flood and Coastal Committee meetings and programme board of all flood alleviation schemes. Bi-annual meetings with Economy & Place Scrutiny
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							29/04/21

</PI41>

<PI42>

FORWARD PLAN ITEM
Meeting:	Executive Member for Children, Young People and Education
Meeting Date:
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Project Executive Fee Level
Description:			Purpose of Report: Approval to apply the appropriate fee percentage level for the role of Education Project Executive against Basic Need Schemes. That is on any expansion schemes being project managed by Multi Academy Trusts and being overseen by the Education School Services team.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children, Education and Communities
Contact Details:			Alison Kelly, Policy and Planning Officer alison.kelly@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Education Finance
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI42>

<PI43>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			NSLC Commercial proposals
Description:			Purpose of Report: To present commercial options in relation to the New Stadium and Leisure Complex at Monks Cross. The Executive will be asked to review the 2 options within the report and recommendations as provided. This item was first deferred to the 19 March 2020 and has now been deferred to the 23 April 2020 meeting to enable a more detailed report to be prepared.
Wards Affected:			All Wards
Report Writer:			Paul Forrest		Deadline for Report:			13/04/20
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Corporate Director of Customer and Corporate Services
Contact Details:			Paul Forrest paul.forrest@york.gov.uk
Implications
Level of Risk:						Reason Key:	A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates. The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less. Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.
Making Representations:
Process:
Consultees:
Background Documents:				NSLC Commercial proposals
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI43>

<PI44>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Organisational Development (OD) Plan
Description:			Purpose of report: to review the draft OD plan and proposed governance for implementation across the council Executive members will be asked to review and approve the draft OD plan and proposed governance for implementation across the council.
Wards Affected:			All Wards
Report Writer:			Trudy Forster		Deadline for Report:		13/04/20
Lead Member:			Executive Leader (incorporating Policy, Strategy and Partnerships)
Lead Director:			Deputy Chief Executive
Contact Details:			Trudy Forster, Head of Human Resources trudy.forster@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			Series of interactive meetings and workshops held Consultation with CMT members, Executive members, CYC staff, CCS Scrutiny Committee and Trade Unions
Consultees:
Background Documents:				Organisational Development (OD) Plan
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI44>

<TRAILER_SECTION>

</TRAILER_SECTION>

<LAYOUT_SECTION>

FORWARD PLAN ITEM
Meeting:	FIELD_DM_TITLE
Meeting Date:		FIELD_DUE_DATE
Item Type:		FIELD_ISSUE_TEMPLATE
Title of Report:			FIELD_TITLE
Description:			FIELD_SUMMARY
Wards Affected:			FIELD_WARDS
Report Writer:			FIELD_ACTION(REP)NAME			Deadline for Report:				FIELD_ACTION(REP)DATE
Lead Member:			FIELD_LEAD_MEMBER
Lead Director:			FIELD_LEAD_DIRECTOR
Contact Details:			FIELD_OFFICER_TITLE FIELD_OFFICER_TEL FIELD_OFFICER_EMAIL
Implications			FIELD_TAG_CAT1
Level of Risk:			FIELD_TAG_CAT2				Reason Key:		FIELD_REASON_KEY
Making Representations:					FIELD_BACKGROUND1
Process:			FIELD_CONSULTATION
Consultees:			FIELD_CONSULTEES
Background Documents:				FIELD_ATTACHMENTS
Call-In
								FIELD_ACTION(CALL-IN)DATE

</LAYOUT_SECTION>

<TITLED_COMMENT_LAYOUT_SECTION>

FIELD_TITLE

</TITLED_COMMENT_LAYOUT_SECTION>